Data Breach Policy

The Clinic Bondi - Data Breach Policy

Effective Date: 09.07.24

  1. Purpose

The purpose of this Data Breach Policy is to ensure that The Clinic Bondi responds appropriately to data breaches, safeguarding the personal information of our clients and complying with relevant legal requirements.

  1. Scope

This policy applies to all employees, contractors, and third-party service providers of The Clinic Bondi who have access to personal data collected and processed by The Clinic Bondi.

  1. Definition of a Data Breach

A data breach is defined as the unauthorised access, disclosure, alteration, or destruction of personal information. This includes, but is not limited to:

  • Loss or theft of data or equipment containing personal data.
  • Hacking or other forms of unauthorised access to systems.
  • Human error resulting in accidental disclosure of personal data.
  • Unintended disclosure of personal data due to inadequate security measures.

4. Reporting a Data Breach


Any employee, contractor, or third-party service provider who becomes aware of a data breach must report it immediately to the Data Protection Officer (DPO) or designated authority. Reports can be made via email, phone, or in person and must include:

  • Description of the breach.
  • Types of data involved.
  • Known or suspected causes.
  • Measures taken to mitigate the breach.

5. Data Breach Response Plan


Upon receiving a data breach report, the DPO will initiate the following steps:

Containment and Assessment
  • Immediately contain the breach to prevent further unauthorized access or damage.
  • Assess the extent and impact of the breach, including the type and volume of data involved.
Risk Evaluation
  • Evaluate the risks associated with the breach, including potential harm to individuals and the organisation.
  • Determine whether the breach is likely to result in serious harm to affected individuals.
  • Notify affected individuals promptly if the breach is likely to result in serious harm.
  • Notify relevant regulatory authorities within the prescribed time frame, if required by law.
  • Provide clear and concise information about the breach, including steps taken to mitigate harm and recommended actions for affected individuals.


Investigation and Documentation
  • Conduct a thorough investigation to determine the root cause of the breach.
  • Document all actions taken in response to the breach, including containment, assessment, notification, and remediation efforts.


6. Remediation and Prevention

Following a data breach, The Clinic Bondi will:

  • Implement measures to address the root cause and prevent recurrence.
  • Review and update data protection policies and procedures as necessary.
  • Provide additional training to employees on data protection and breach response, if needed.


7. Review and Continuous Improvement

This Data Breach Policy will be reviewed annually and updated as necessary to ensure compliance with legal requirements and best practices. The Clinic Bondi is committed to continuous improvement in data protection and breach response.


8. Contact Information

For questions or concerns regarding this Data Breach Policy, please contact:

Data Protection Officer (DPO)
The Clinic Bondi

Phone: 02 9386 1533


9. Policy Approval

This Data Breach Policy has been approved by the management of The Clinic Bondi and is effective as of the date indicated above.

Contact us
For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e‑mail at or by mail using the details provided below: